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GTC
GTC
GENERAL TERMS AND CONDITIONS OF
https://savepaper.work
Welcome to SavePaperwork!
§ 1 Scope and provider
- (1) The General Terms and Conditions ( in the following referred by "GTC") regulate the contractual relationship between SavePaperwork ( hereinafter referred to as the supplier) and you ( in the following referred to as the orderer), in the version valid at the time of the conclusion of the contract.
- (2) Any deviating terms and conditions of the orderer will be rejected. Please read these terms and conditions carefully before using any SavePaperwork service.
- (3) On SavePaperwork we offer the following services:
- In order to save paperwork, various digital solutions are offered to achieve a paperless office or simply to avoid paperwork. A concrete example of this would be the creation of a duty roster via our online presence/website, which can subsequently be viewed digitally by authorized persons.
§ 2 Conclusion of the contract
- (1) The orderer must have reached the age of 18.
- (2) To gain access to the SavePaperwork service, you must register.
- (3) By registering, the orderer accepts these GTC. Registration creates a contractual relationship between SavePaperwork and the registered orderer, which is governed by the regulations of these GTC.
- (4) The presentation of the service on the website does not constitute a legally effective offer. By presenting the service, the customer is merely invited to make an offer.
- (5) By ordering a paid service, the registered orderer enters into a further contractual relationship with SavePaperwork that is separate from the registration. The user will be informed about the respective paid service and the terms of payment before the conclusion of this contractual relationship. The contractual relationship arises when the orderer confirms the order and payment obligation by clicking the button "Order with payment obligation".
- (6) You agree to receive invoices electronically. Electronic invoices will be made available to you via email or in the customer account on the website. We will notify you for each service whether an electronic bill is available. For more information about electronic billing, refer to our website.
§ 3 Description of the scope of services
- (1) The SavePaperwork scope of services consists of the following:
- In order to save paperwork, various digital solutions are offered to achieve a paperless office or simply to avoid paperwork. A concrete example of this would be the creation of a duty roster via our online presence/website, which can subsequently be viewed digitally by authorized persons.
- (2) Storage space. Where the SavePaperwork services include the storage of content (in particular documents, photos and materials), storage space is not limited within the scope of the ordinary use of the respective service in accordance with the contract – for services for schools, within the scope of the ordinary operation of a school. SavePaperwork may restrict the storage of content unrelated to the contractual use as well as manifestly excessive use of storage space; any such restriction will only be imposed after prior notice in text form (e.g. e-mail) and expiry of a reasonable period set therein.
§ 4 Prices
- (1) To make use of SavePaperwork, it is necessary to complete a registration first.
- (2) In order to purchase the services of the website, the user must register and create a user account.
- (3) If the user wishes to use a paid service, he will be informed in advance of the costs involved. In particular, the user will be informed of the respective additional scope of services, the resulting costs and the method of payment.
- (4) The Provider reserves the right to charge different fee models for different booking times and user groups and particularly for different periods of use, as well as to offer different service features.
§ 5 Terms of payment
- (1) Any applicable fee shall be paid to SavePaperwork in advance, at the time it is due, without deduction.
- (2) By registering, providing the information required for the payment procedure and using the paid service, the User authorizes the Operator to charge the corresponding amount.
- (3) A paid service is automatically renewed for the respective booked period (subscription), unless it is cancelled by e-mail or letter.
- (4) The subscription will be charged on the following date: On the first working day of each month
- (5) Certain payment methods may be excluded by the provider in individual cases.
- (6) The orderer is not allowed to pay for the service by sending cash or cheques.
- (7) Should the orderer choose an online payment method, the orderer thereby authorizes the supplier to charge the outstanding amounts at the time of the order.
- (8) If the provider offers payment in advance and the orderer chooses this method of payment, the orderer must transfer the invoice amount to the provider's account within five calendar days after receiving the order.
- (9) If the Provider offers payment by credit card and the Orderer chooses this payment method, the Orderer expressly authorizes the Provider to charge the amounts owed.
- (10) If the Provider offers payment by direct debit and the Orderer chooses this payment method, the Orderer shall grant the Provider a SEPA basic mandate. If a payment transaction is chargebacked due to lack of funds in the account or due to incorrectly transmitted data of the bank account, the orderer shall bear the costs.
- (11) Should the orderer be in delay with the payment, the supplier reserves the right to raise a claim for damages caused by the delay.
- (12) The transaction can be made via the following means of payment:
-
PayPal Credit card Direct debit
- In the case of a return debit note for which the orderer is responsible, SavePaperwork will charge a fixed compensation of €1 (one euro). The orderer can prove that no damage has been caused at all or that the damage is significantly lower than the lump sum. The above regulations apply accordingly to payments of the purchase price of product sold by third parties.
§ 6 Registration and cancellation
- (1) A user account is for his/her sole and personal use to which a user is not allowed to authorize third parties to utilize this account. A user may not transfer his/her account to third parties.
- (2) A user is, subject to reservation, entitled to unsubscribe in writing by mail, e-mail or telephone at any time without stating a reason. At the same time, it is possible to completely and manually deactivate the user account within the data and settings in the user account. The previously concluded contractual relationship is thereby terminated.
- (3) If a user has registered for a paid service, he or she may terminate the service no later than 5 days before the booking period. If this deadline is not met, the paid service will be extended by the period selected and the cancellation will only take effect at the end of the subsequent booking period. A cancellation is possible by e-mail or letter and will be confirmed by us in writing. So that your cancellation can be assigned, the full name, the stored e-mail address and the address of the customer should be specified.
- (4) SavePaperwork may terminate the Agreement at its sole discretion, with or without notice and without cause, at any time. SavePaperwork further reserves the right to remove profiles and/or any content published on the Website by or from the User. If SavePaperwork terminates the User's registration and/or removes any profiles or published content of the User, SavePaperwork shall have no obligation to notify the User thereof nor the reason for such termination or removal.
- (5) Following any termination of any individual use of SavePaperwork's services, SavePaperwork reserves the right to send notification thereof to other registered users with whom SavePaperwork believes to have been in contact with the user. SavePaperwork's decision to terminate the registration of the user and/or notify other users with whom SavePaperwork assumes that the user has been in contact does not imply or state that SavePaperwork makes any statements about the individual character, general reputation, personal characteristics or lifestyle.
- (6) Users are obliged not to make any intentional or fraudulent false statements in their profile and other areas of the website. Such information may result in civil action. The operator also reserves the right to terminate the existing contractual relationship with immediate effect in such a case.
- (7) If a user's access is blocked due to culpable breach of contract and/or the contractual relationship is terminated, the user shall pay damages for the remaining term of the contract in the amount of the agreed fee less the expenses saved. The amount of the saved expenses is set at a lump sum of 10% of the fee. Both contracting parties are free to prove that the damage and/or the saved expenses are actually higher or lower.
- (8) After termination of the contractual relationship, all data of the user will be deleted by SavePaperwork.
§ 7 Limitation of liability (services)
- (1) SavePaperwork does not assume any responsibility for the content and accuracy of the information contained in the orderers' registration and profile data, as well as other content generated by the orderers.
- (2) With regard to the service searched or offered, the contract is concluded exclusively between the respective participating orderers. Therefore, SavePaperwork is not liable for any services provided by the participating orderers. Accordingly, all matters relating to the relationship between the Orderers, including, without limitation, the services received by a Searcher or payments due to Orderers, shall be addressed directly to the respective party of the Orderer. SavePaperwork cannot be held responsible for and hereby expressly disclaims all liability of any nature including claims, benefits, direct or indirect damages of any kind, conscious or unconscious, suspected or unsuspected, disclosed or undisclosed, of any kind related to the mentioned subjects.
- (3) SavePaperwork is only liable for damages resulting from injury to life, body or health if they are based on an intentional or negligent breach of duty by SavePaperwork or an intentional or negligent breach of duty by a legal representative or vicarious agent of SavePaperwork.
- (4) For other damages, unless they are based on the breach of cardinal obligations (such obligations, the fulfillment of which enable the proper execution of the contract in the first place and on the compliance of which the contractual partner may regularly rely), SavePaperwork is liable only if they are based on an intentional or grossly negligent breach of duty by SavePaperwork or on an intentional or grossly negligent breach of duty of a legal representative or agent of SavePaperwork.
- (5) The claims for damages are limited to the foreseeable, contract-typical damage. In the event of default, they shall amount to a maximum of 5% in relation to the value of the order.
- (6) Claims for damages based on injury to life, body, health or freedom shall become statute-barred after 30 years; otherwise after 1 year, with the statute of limitations commencing at the end of the year in which the claim arose and the creditor became aware of the circumstances giving rise to the claim and the person of the debtor or should have become aware without gross negligence (Section 199 (1) BGB).
- (7) The provider reserves the right to check the content of a text written by a user as well as uploaded files for compliance with law and justice as well as, if necessary, to delete them in whole or in part.
§ 8 Summation and Right of Retention
- (1) The orderer shall only have the right to demand a set-off if the orderer's counterclaim has been legally established or has not been disputed by the supplier.
- (2) The orderer may only make use of the right of retention insofar as your counterclaim is based on the same contractual relationship.
§ 9 Cancellation policy
Right of withdrawal
(1) If the orderer is a consumer, he has a right of withdrawal in accordance with the following regulations:
(2) You have the right to rescind this contract within fourteen days without giving any reason. The revocation period of services is fourteen days from the day of the conclusion of the contract. To exercise your right of revocation, you must contact us:
SavePaperwork
Höfatsstraße 16
86163 Augsburg
Germany
by means of a clear declaration (e.g. a letter sent by post or e-mail) about your decision to revoke this contract. If you make use of this option, we will immediately send you (e.g. by e-mail) a confirmation of such revocation. In order to comply with the revocation period, it is sufficient that you send the notification of the exercise of the right of revocation before the expiry of the revocation period and you have returned the purchased product via our online return center within the period defined below.
(3) Consequences of the revocation If you revoke this contract, we must repay you all payments that we have received from you, including the delivery costs (with the exception of additional costs resulting from the fact that you have chosen a type of delivery other than the cheapest standard delivery offered by us), without delay and at the latest within 14 days from the day on which we received the notification of your revocation of this contract. For this repayment, we will use the same means of payment that you used for the original transaction, unless expressly agreed otherwise with you; in no case will you be charged for this repayment. If you have requested that the services begin during the revocation period, you have to pay us a reasonable amount corresponding to the proportion of the services already provided up to the time you notify us of the practice of the right of revocation with regard to this contract compared to the total scope of the services provided in the contract.
(4) Exclusions from the right of revocation You only have to pay for any loss of value of the product if this loss of value is due to a handling of the product that is not necessary for the inspection of the condition, properties and functioning of the product. The right of revocation does not exist or expires for the following contracts:
- in the case of services, if SavePaperwork has provided them in its entirety and you have noted and expressly agreed before placing the order that we may begin providing the service and you no longer have the right of revocation upon complete fulfillment of the contract
§ 10 Data protection and confidentiality
- (1) Employee data. The user's personal data required for the implementation and processing of SavePaperwork is collected, processed and used in accordance with the statutory regulations.
- (2) Data usage by customer. If the customer collects, processes or uses personal data with the software, he guarantees that he is authorized to do so in accordance with the applicable regulations, in particular data protection rules, and indemnifies SavePaperwork from third party claims in the event of a violation.
- (3) Erasure of the data. After termination of the contractual relationship, the personal data will be deleted unless there is a legal obligation to retain it. In these cases, the data will be locked.
- (4) Confidentiality. The contracting parties are mutually obliged to treat all information received from the other party as confidential and to keep it strictly confidential and not to disclose it to any third parties. Confidentiality applies in particular to business and operational secrets disclosed to and brought to the attention of the other contracting party as well as to any information designated as confidential.
- (5) Further information on data protection can be found in the separate data protection declaration.
§ 11 Final regulations
- (1) SavePaperwork has the right to amend the General Terms and Conditions or to add regulations for the use of any newly introduced additional services or functions. The changes and amendments to the General Terms and Conditions will be announced to the customer by e-mail to the customer's specified address not later than four weeks before the intended date of commencement. The Customer will be deemed to have given its consent to the amendment of the General Terms and Conditions if it does not object to the amendment in text form (e.g. by e-mail) within a period of two weeks, beginning on the day following the announcement of the amendment.
- (2) If the customer opposes the change to the General Terms and Conditions in due form and time, the contractual relationship will continue under the previous conditions. In this case, SavePaperwork reserves the right to terminate the contractual relationship at the next opportunity.
- (3) Declarations. Unless otherwise provided, notifications and declarations under this contract can only be made in text form in accordance with § 126b BGB (e.g. by e-mail). SavePaperwork may use the e-mail address provided by the customer for this purpose. Changes shall be communicated by the customer without delay.
- (4) Text form. Subsidiary agreements, supplements or amendments to the contract must be made in text form. This also applies to the waiver of this formal requirement.
- (5) Offsetting, right of retention. The customer can only offset against claims that are undisputed by SavePaperwork or legally established. The customer is only entitled to a right of retention or the defense of non-fulfillment of the contract with regard to undisputed or legally established counterclaims arising from this contractual relationship.
- (6) Applicable Law. This contract is exclusively governed by German law under exclusion of the UN Convention on Contracts for the International Sale of Product. Collision law is not applicable.
- (7) Place of jurisdiction. If the customer is a merchant, a legal entity under public law or a special fund under public law, the exclusive place of jurisdiction is the one at the headquarters of SavePaperwork.
- (8) Partial Invalidity. Should individual regulations of this contract be or become invalid, this shall not affect the validity of the remaining regulations. Instead of the invalid regulation, that regulation applies for which the parties would have agreed according to the originally intended purpose from an economic point of view in accordance with the principles of reasonableness. The same applies in the case of a contractual gap.
Version: March 15, 2025
Privacy policy
Data protection declaration
With this data protection declaration we would like to inform you about the kind, scope and purpose regarding the processing of personal data ( subsequently only referred as "data" ). Personal data means all data that has a personal relation to you, e.g. name, address, e-mail address or your user behavior. This data protection declaration applies to all data processing operations conducted by us both within the scope of our core activity and for the online media we maintain. Please note that in case of doubt the German version applies.
Controller for data processing
The controller within the meaning of the General Data Protection Regulation (GDPR) is the provider of this website. You can find the complete contact details in our Imprint .
For data protection matters, please contact the email address provided in the Imprint with the subject "Data Protection".
Processing of your data as part of the core activity of our company
If you are our customer or business partner or are interested in our services, the kind, scope and purpose of processing your data is based on the contractual or pre-contractual relationship existing between us. In this sense, the data processed by us includes all those data which are or were supplied by you for the purpose of using the contractual or pre-contractual services and which are required to process your inquiry or the contract made between us. As far as nothing else results from the further references of this data protection declaration, the processing of your data as well as their passing on to third parties is restricted to those data which are necessary and purposeful to answer your inquiries and/or to fulfill the contract concluded between you and us, to protect our rights as well as to fulfill legal obligations. We will inform you of which data is required for this purpose before or during the data collection process. If we use third party providers to provide our services, the data protection information of the respective third party provider applies.
Concerned data:
- Asset data (e.g. names, addresses)
- Payment data (e.g. bank details, invoices)
- Contact details (e.g. e-mail address, telephone number, postal address)
- Contract data (e.g. subject of contract, contract period)
Affected persons:
Interested persons, business and contract partners
Intended use:
Management of contractual services, communication and answering of inquiries, office and organizational procedures
Legal base:
Fulfilment of contract and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO
Your rights according to the DSGVO
According to the DSGVO you are granted the following rights, which you can assert at any time:
Right to receive disclosure
You have the right to demand information from us about whether and which of your data we process.
Right of rectification
You have the right to request the correction of incorrect data or the completion of incomplete data.
Right for Deletion
You have the right to demand the deletion of your data.
Right of restriction
In certain cases you have the right to demand that we only process your data to a limited degree.
Right of data transferability
You have the right to request that we transfer your data to you or another responsible representative in a structured, common and machine-readable format.
Right of Complaint
You have the right to complain to a supervisory authority. The supervisory authority of your usual place of residence, your workplace or our office is responsible.
Right of withdrawal
You have the right to revoke your consent to data processing at any time.
Right of contradiction
You have the right to contradict at any time the processing of your data, which we rely on our legitimate interest according to art. 6 paragraph 1 letter f DSGVO. If you make use of your right of contradiction, we would ask you to explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons for data processing worthy of protection outweigh your interests and rights.
Regardless of the above, you have the right to contradict the processing of your personal data for the purposes of advertising and data analysis at any time. Please direct any objection to us. Independently of that, you may revoke any consent already given for Microsoft Clarity or external content at any time via Cookie settings. We do not enable Microsoft Ads permissions; external services are only loaded according to your selection.
When do we delete your data
We delete your data when we no longer need them or when you tell us to do so. This means that - unless otherwise stated in the individual data protection notices in this privacy policy - We delete your data,
- if the purpose of the data processing has ceased to exist and thus the respective legal base mentioned in the individual data protection notices no longer exists, e.g.
- if you make use of your right of revocation and no other legal base for the processing within the meaning of Art. 6 para. 1 lit. b-f DSGVO intervenes,
- if you make use of your right of contradiction and no compelling reasons worthy of protection oppose the deletion.
Insofar as we have to retain (certain parts of) your data for other purposes, however, because this is required for example for tax retention periods (usually 6 years for business correspondence or 10 years for accounting records) or for the assertion, exercise or defence of legal claims arising from contractual relationships (up to four years) or the data is used to protect the rights of another natural or legal person, we will not delete (that part of) your data until after these periods have expired. Until the expiry of these periods, however, we will limit the processing of this data to these purposes (fulfilment of the storage commitments).
Cookies & Web Technologies
We use necessary technologies as well as optional analytics and external content on the basis of consent.
Necessary technologies
Essential for sessions, security, sign-in, and core functions.
Analytics
After your consent, Microsoft Clarity helps us analyze usage and usability.
External content
Google Maps and YouTube are only loaded after your approval.
Website hosting
For the hosting of our website we use a provider on whose server our website is stored and made available for retrieval on the Internet. The provider may process all data transmitted via the browser used by you that are generated when using our Internet pages. This includes in particular your IP address, which the provider requires in order to be able to deliver our online offer to the browser you are using, as well as all entries made by you via our website. In addition, the provider used by us can
Collected Server Logs
- the date and time of access to our website
- Access status (HTTP status)
- the type of browser you use as well as its version
- the operating system you use
gather. The above-mentioned data is stored as log files on the servers of our provider. This is necessary to ensure the stability and security of the operation of our website.
TrafficPlex GmbH (lima-city)
Konsul-Smidt-Str. 90, 28217 Bremen, Germany
Visit website
E-mail shipping
Besides the hosting of our website, we also ship via our provider, i.e. the mail server (e-mail transmission/reception/storage) is also hosted by this provider. For this purpose, our provider processes the e-mail addresses of the recipients and senders as well as other data (meta-communication data such as time, IP address, etc.) arising from e-mail communication and the content of the respective e-mails. We use the universally applicable transmission protocol Transport Layer Security (TLS) for the secure transmission of e-mail content.
Web analytics with Microsoft Clarity
We use Microsoft Clarity to better understand how our website is used, which navigation paths are taken, and where technical issues may occur. The Clarity script is loaded with consent denied by default. Analytics cookies and the actual analytics functionality are only activated after your consent.
Data processed
- Usage and interaction data, such as page views, clicks, scroll behavior, and dwell time
- Device and browser information, such as device type, screen size, browser type, and operating system
- Technically required communication data such as shortened IP address, referrer information, and timestamps
- Content from heatmaps and session replays in pseudonymized form
Scope and purpose
- Analysis of usage, reach, error sources, and usability of our public pages and portals
- Session replays and heatmaps help us identify drop-offs, display issues, and heavily used areas
- Microsoft processes the data as our service provider for the provision of Clarity; we do not activate Microsoft Ads
- You can revoke your consent at any time for the future via Cookie settings
Information about the Clarity cookies set by Microsoft, their retention periods, and further privacy details can be found in Microsoft's privacy statement.
View Microsoft's privacy statementContacting
If you contact us via e-mail, social media, telephone, fax, post, our contact form or otherwise and provide us with personal data such as your name, telephone number or e-mail address or provide further information about yourself or your request, we will process this data to answer your request within the scope of the pre-contractual or contractual relationship existing between us.
- Communication and answering contact requests, office and organizational procedures
- Fulfilment of contract and pre-contractual inquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO
Registration, login and user account
You have the opportunity to register on our online-medium to create a user account. For this purpose, it is necessary to enter personal data resulting from the input mask. The data required includes in particular your name, your e-mail address and a password. This data is stored and processed by us in order to set up a user account for you and to enable (repeated) sign in. The data can be changed or deleted by you at any time. The data will not be passed on to third parties unless this is necessary for the technical and organizational processing of the existing user contract between us.
You may optionally use Google or Apple to sign in or register. In that case, we receive a unique user identifier, your verified email address, and - if provided by the provider - your name. Apple may provide a private relay address instead of your real email address. We do not store OAuth access or refresh tokens permanently.
Moreover, we would like to bring to your attention that we will delete the data collected during registration as well as the content data stored in the account as soon as you delete your account, unless there are contrary legal obligations to keep records. We therefore ask you, insofar as you wish or need to access the content data stored in your account even after deletion of your account, to save this data elsewhere before deleting the account.
Security arrangements
Furthermore, we take technical and organizational security arrangements according to the latest state of the technology in order to ensure compliance with the regulations of the data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorized access by unauthorized individuals.
Up-to-date and amendment of this privacy policy
This privacy policy is currently valid and reflects the status of June 2026. Due to changes in legal or regulatory requirements, it may become necessary to amend this privacy policy.